Save those, pin them, make them easy to get back into later. Throughout this tutorial, I will mention the URL. There are too many of them to be wading through the menu structure to find. The very first thing I’m going to tell you is that you need to save the URLs for the various consoles in Microsoft 365. Customize the Microsoft 365 administration portal I find it useful to start from the admin portals and for a deeper understanding of the feature set then move into PowerShell for routine or repetitive activities. Where appropriate, I’ll point out the GitHub locations where you can find accompanying PowerShell scripts to explore. Administrators who are focused on specific subject matters within Microsoft 365 tend to use more PowerShell. Most admin generalists continue to use the portal as they advance their skills, perhaps adding a small amount of PowerShell here and there. Since Microsoft 365 is wide and complex, some of these can be quite buried. As we go along, we’ll deep-dive into each of the portals and demonstrate configuration, policy, and settings. In this series, we’re going to start at the point after you’ve performed your initial migration, have your domains and users in place, and probably have migrated and are at least using email. However, when you select a particular day (see number 3), up to 28 days from the current date, the report show the user's usage for that day in the User Details table (see number 2).This is the first in a series of articles on how to perform Microsoft 365 administration with tips on configuration, policies, and settings.įor this series on Microsoft 365 administration, our base license will be Microsoft 365 E5, but any of the Microsoft 365 licenses or others in the Office Enterprise licensing structure will also find it useful with enough similarities that the step-by-step instructions will still be helpful. That user will still be included in the Activity chart totals (see number 1) for the periods she was active in, but will not appear in the User Details table (see number 2). Whenever you close a user's account, Microsoft will delete that user's usage data within 30 days. ![]() What happens to usage data when a user account is closed? This setting also applies to the reports API. It'll take a few minutes for these changes to take effect on the reports in the reports dashboard. ![]() In the Reports pane, select the options you want, and then save your changes. In the admin center, go to the Settings > Services & add-ins page. If you want to hide user level information when you're generating your reports, you can quickly make that change in the admin center. You can't generate a report where you enter a user's account and then get a list which services they are using and how much. If you have thousands of users, export the report to Excel so you filter through the list quickly. For example, to find out how much mailbox storage a specific user has consumed, open the Mailbox usage report, and sort the users by name. Use the service reports to research how much a specific user is using the service. How to view usage information for a specific user To see who is licensed, unlicensed, or guest, in the admin center, go to the Users > Active users page. To see how many licenses you have assigned and unassigned, in the admin center, go to the Billing > Licenses page. Skype for Business Online peer-to-peer activity Skype for Business Online conference participant activity Skype for Business Online conference organized activity Which activity reports are available in the admin centerĭepending on your subscription, here are the available reports. Global admins: We recommend that only a few people in your company have this role. ![]() People who have the following permissions: Or, select an at-a-glance activity widget for a service (email, OneDrive, etc) to see more information. Select Select a report at the top of the dashboard to select from a list of all available reports.In the admin center, go to the Reports > Usage page.
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